Current Vacancies
Jobs with us
As well as qualified legal staff, there is, of course, a large team of support staff in our offices and vacancies do arise from time to time. Keep an eye on this page where each job vacancy will be advertised.
If you are interested in any of the roles below or would like to find out more, please contact us on This email address is being protected from spambots. You need JavaScript enabled to view it..
Admin Assistant Apprentice
Location: Our Penny Lane Office
Reporting to: Reception
Staff Responsibilities: None
Purpose of Job: Assisting in the efficient and professional operation of relevant department
Working Hours: Monday - Friday 9am - 5pm
Responsibilities
- Routine administrative tasks
- Sorting, scanning and filing post on a daily basis
- Data entry onto IT system
- storage and retrieval of files and other records
- organisation & logging and delivery of internal and external (Royal Mail, DX & Deliveries) post
- distribution of faxes and messages
- Reception Duties
- Answering telephone calls taking accurate details from callers over the phone.
- Secretarial support for the departments, to include audio typing
- Prioritising and organising the accurate relay of incoming information
- Resolving problems and queries as they arise – referring to supervisor as appropriate
- Maintaining confidentiality, presentation and professionalism in reception area and departments at all times
- Compliance with all internal policies and procedures, as documented in Gregory Abrams Davidson Office Manual
- Promote the vision and objectives of the Practice
- Create, maintain and enhance productive working relationships
- To undertake any relevant training and/or professional development as recommended by Supervisors
- Any other tasks as reasonably requested by Supervisor
Desired Skills
- Excellent communication skills
- Excellent IT Skills
- Able to work in a team and also independently
- Excellent telephone manner
Personal Qualities
- Good communicator
- Polite
- Friendly
- Self-Confident
- Enthusiastic
- Well Organised
- Good sense of humour
Desired Qualifications
- GCSE’s at Grade c/4 or above in Maths and English
Property Client Support Team Assistant (New Matters)
Location: Our Mathew Street Office
Staff Responsibilities: None
Working Hours: Monday - Friday 9am - 5pm
Main Job Purpose:
To provide a total support service to the fee earners in the property department to enable them to operate at optimum efficiency, including but not limited to the main responsibilities given below. A high degree of self-management and initiative is expected.
Duties and Responsibilities
Onboarding, Post Completion and Closure of Files
- To encourage and maintain a positive impression of our firm in all interactions with our clients and new enquiries.
- When working on a matter, to at all times consider what information colleagues working on that same matter in future will need. With that in mind, to then label and organise all screens and entries in the matter history so that anybody unfamiliar with the matter will be able to easily locate any information that we hold.
- To administer the opening of client and matter files in accordance with the detailed procedures contained within the Office Procedures Manual and Guidance Manuals.
- To administer the closing of client matter files in accordance with the detailed procedures contained within the Office Procedures Manual, including checking the accounts ledger and informing the fee-earner of any credit or debit.
- To administer filing systems which will include the updating and monitoring of the fields on each computerised file whether or not requested by the Fee Earner.
- To manage initial client AML procedures and complete those relevant parts of the Matter Risk Assessment on every newly opened file.
- To carry out duties set by the fee earner in a professional and friendly manner in keeping with the Practice’s standards for service.
- To deal with administrative property-related tasks such as, but not limited to registrations, requisitions, making initial contact with third parties (e.g. estate agent, solicitors).
- To update and maintain records on external portals such as LMS, Lender Exchange, HTB portal and any other portals in place now or in the future.
- To administer filing systems which will include the updating and monitoring of the fields on each computerised file whether or not requested by the Fee Earner.
- To attend to clients on the telephone and to provide such communication in a professional and friendly manner in keeping with the Practice’s standards for client care and service.
- To carry out all duties within a timely manner and adhere to any time restraints given, where practicable.
- To adhere to the requirements of the CQS Standards and accreditation.
- To undertake any specific training when required, keeping to the timescale given and take responsibility for own self-development.
- To ensure the confidentiality of all Practice and client documentation and information.
- To have the ability to be flexible and assume new responsibilities as and when required.
- To promote the Practice when and where necessary.
- To maintain professional standards at all times.
- To provide support to other members of the Property Client Support Teams as required.
- To provide guidance to junior members of the team.
- To follow any procedures set by the Team Leader
- To carry out any other duties and responsibilities that may be required by the Team Leaders, Directors, Head of Department or Chief Operating Officer.
Desired Skills
- Excellent communication skills
- Excellent IT Skills
- Able to work in a team and also independently
- Excellent telephone manner
Personal Qualities
- Good communicator
- Polite
- Friendly
- Self-Confident
- Enthusiastic
- Well Organised
- Good sense of humour
Desired Qualifications
- GCSE’s at Grade c/4 or above in Maths and English
Benefits
Salary – commensurate with experience
Medicash
20 days holidays
Birthday off in addition to holidays
Company Pension Scheme
Apply via email, stating reasons why you consider you would be a good fit for this position and also attaching an up- to-date CV, to:
Tracey Parry, Chief Operating Officer
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